Inspirec Ltd - Privacy Policy

1. Introduction

   At Inspirec, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR). This policy applies to candidates, clients, employees, and other individuals whose personal data we process in the course of our recruitment services.

2. Data We Collect

   We collect personal data from individuals applying for roles, clients seeking recruitment services, and individuals who interact with us for other recruitment-related purposes. This data may include:

   • Candidates: Name, contact details (email, phone), work history, education details, CVs, cover letters, references, professional qualifications, and job preferences.
   • Clients: Company name, contact details, job role descriptions, hiring preferences, and contractual information.
   • Other Personal Data: Communication records, website interaction data, and any other information necessary for the recruitment process.

3. How We Collect Your Data

   We collect personal data in several ways, including:

   • Directly from you when you submit your CV or application through our website or email.
   • Through third-party recruitment platforms, such as LinkedIn or job boards.
   • From publicly accessible sources like company websites or social media.
   • From client interactions, including requests for recruitment services and interviews.

4. Purpose of Data Processing

   We process your personal data for the following purposes:

   • To assess and match you with suitable job opportunities.
   • To share candidate details with potential employers.
   • To communicate regarding job applications, interviews, and offers.
   • To fulfil contractual obligations with clients and candidates.
   • To maintain records of our recruitment services.
   • To comply with legal or regulatory requirements.

5. Legal Basis for Processing

   We rely on various legal bases to process your data, including:

   • Consent: Where you have explicitly consented to us processing your data (e.g., signing up for job alerts).
   • Contractual Obligation: When processing is necessary for fulfilling a contract with you (e.g., recruitment services).
   • Legitimate Interest: For purposes such as improving our recruitment services, maintaining business relationships, or marketing related services.
   • Legal Obligations: When necessary to comply with laws and regulations.

6. How We Share Your Data

   We may share your personal data with:

   • Prospective Employers: To present candidates for job opportunities.
   • Third-Party Service Providers: For IT support, recruitment tools, and data storage solutions.
   • Legal Authorities: When required to comply with legal obligations or in response to legal requests.

   We ensure that these third parties are also compliant with relevant data protection laws.

7. International Data Transfers

   If your data is transferred outside the European Economic Area (EEA), we ensure that appropriate safeguards are in place, such as standard contractual clauses or ensuring that the country offers adequate data protection standards as determined by the European Commission.

8. Data Retention

   We will only retain your personal data for as long as necessary to fulfil the purposes outlined in this policy. In general, we retain candidate data for up to [Insert Retention Period, e.g., 2 years] from the last interaction unless otherwise required by law.

9. Data Security

   We take the security of your data seriously and implement appropriate technical and organisational measures to protect your data against unauthorised access, accidental loss, destruction, or damage. These measures include encryption, secure servers, and access controls.

10. Your Data Protection Rights

    You have rights under data protection laws, including:

    • • Access: Request a copy of the personal data we hold about you.
      • Rectification: Request that we correct any inaccurate or incomplete data.
      • Erasure: Request that we delete your personal data, under certain conditions.
      • Restriction of Processing: Request that we limit how we process your data.
      • Data Portability: Request to receive your data in a structured, machine-readable format.
      • Objection: Object to our processing of your data based on legitimate interests.
      • Withdraw Consent: Where we rely on your consent to process your data, you can withdraw this at any time.

    To exercise any of these rights, please contact us at info@inspirec.com

11. Automated Decision-Making

    We do not use automated decision-making or profiling in our recruitment process. If this changes, we will update our policy and notify you accordingly.

12. Changes to This Policy

    We may update this Privacy Policy from time to time to reflect changes in legal requirements or how we process personal data. Any updates will be posted on our website, and where appropriate, we will notify you via email.

13. Contact Us

    If you have any questions or concerns about this Privacy Policy or how we process your data, please contact us at:
    Inspirec
    Kent Space Business Centre Springhead Road,
    Northfleet, Gravesend,
    England, DA11 8HJ
    +44 (0) 333 444 079014

Complaints

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the relevant supervisory authority. For the UK, this is the Information Commissioner’s Office (ICO).