Bid Coordinator

Start Date: ASAP

UK applicants only as sponsorship isn’t available for this role.

ABOUT THE CLIENT

Our client is a Digital Software Consultancy and are currently looking for a Bid Coordinator to join their dynamic team! They offer innovative digital and cyber security solutions to their clients who are from the public and private sectors. You’ll be assisting on interesting large-scale Government and private sector projects.

ROLE OBJECTIVE

We are seeking an organised and detail-oriented Bid Coordinator to support the end-to-end bid process, from opportunity identification through to bid submission. This role involves coordinating the timely delivery of high-quality bid documentation, collaborating closely with the Bid Manager, Bid Writer and internal stakeholders, managing deadlines, and ensuring all bid requirements are met. The ideal candidate will be proactive, efficient, and capable of working well under pressure to meet tight deadlines.

RESPONSIBILITIES

• Bid Management: Assist in the preparation, submission, and tracking of bids, ensuring alignment with client requirements and company standards.
• Documentation Coordination: Organise, review, and manage all bid documentation, including templates, responses, and supporting materials.
• Stakeholder Collaboration: Liaise with internal teams (e.g., sales, technical, finance, legal) to gather relevant information, clarifications, and approvals for each bid.
• Compliance Checks: Ensure all bids are compliant with internal and external guidelines, including formatting, legal requirements, and company branding.
• Database Management: Maintain accurate records in bid management software, including bid progress, key dates, and outcomes.
• Scheduling and Deadlines: Track and manage bid timelines, ensuring all key milestones are met and identifying any potential risks to delivery.
• Bid Review: Support the quality assurance process by proofreading, reviewing, and editing bid documents to ensure accuracy and consistency.
• Post-Bid Activities: Assist with post-submission activities such as debriefs, feedback reviews, and updating bid libraries.
• Continuous Improvement: Contribute to process improvements, identify best practices, and support in updating the bid template library and other bid resources.

EXPERIENCE REQUIRED

• Experience: Minimum 1-2 years of experience in bid coordinating, sales support, or a related administrative role; experience with public or government bids is a plus.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), familiarity with bid management software (e.g., RFPIO, Qvidian, or similar) is preferred.
• Communication Skills: Strong written and verbal communication skills, with attention to detail in editing and proofreading.
• Organisational Skills: Excellent time management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet tight deadlines.
• Attention to Detail: Ensures accuracy and completeness in documentation and bid submissions.
• Collaboration: Effectively works across teams, gathers information, and coordinates responses with a variety of stakeholders.
• Initiative: Proactively manages bid timelines, anticipates challenges, and communicates any issues to ensure seamless submissions.
• Adaptability: Thrives in a dynamic environment and adapts to changing priorities and deadlines.
• Process-Oriented: Identifies and suggests improvements to streamline the bid process and increase efficiency.

What We Offer:

• Competitive Salary: Base salary commensurate with experience, plus performance-based incentives.
• Career Progression: Clear pathways for career development and progression within the company.
• Training & Development: Ongoing training and development opportunities to help you grow in your role.
• Supportive Culture: Join a collaborative, friendly, and ambitious team that values work-life balance and personal growth.
• 28 days annual leave, including bank holidays.